Project Coordinator

Champaign, IL

Full Time

Entry Level

We are currently looking for a Project Coordinator to work on our project site in Champaign, Illinois. This is a full time on-site position.

Salary range: $25 - $35 per hour

What you’ll do:

Under the supervision of the Project Manager and/or Assistant Project Manager you will assist with coordinating all project-related activities from estimating and design through commissioning of the project.
Responsible for day-to-day project coordination, maintaining project schedules, delegating tasks, and managing project activities across multiple departments and functions under the direction of a Project Manager
Work with Project Manager to evaluate change order requests including design changes, specifications and drawing releases and reports status.
Assist in project cost management; responsible for managing change orders and tracking budget versus actuals.
Coordinate effective document control mechanisms for the project to ensure that work is performed in accordance with contract documents.
Utilize construction software or other related software to manage budgets, schedules & project documentation.
Work with Project Manager, sales and accounting departments to develop billing documents.
Develop full understanding of the scope and interdependence of all contract documents.
Work with Project Manager to prepare, administer, and process subcontracts.
Support subcontractor relations including: scheduling, subcontract management, communications, job reporting and compliance.
Assist in contract management; ensure compliance with all agreements, including interconnection agreements and site control agreements; assist with and administer EPC contracts; assist with project financing agreements.
Coordinate project documentation including cataloging photos, construction documents, project notes, equipment specifications and other relevant project information.
Assist in the effective management of customer experience and interaction from contract execution to asset management.
Attend weekly construction meetings with clients by phone and or in person. Coordinate meeting agendas, prepare accurate and timely meeting minutes and follow up on action items.
Prepare owner manuals and closeout materials.
Initiate and manage the application for customer permits and utility interconnection.
Initiate, prepare, process and review requests for information as required by the project.
Troubleshoot project issues as they arise; evaluate alternatives and propose solutions.
Other duties and responsibilities as assigned.

What you’ll bring:

An educational or experience-based background in Engineering or Construction Management, bachelor’s degree is preferred.
Two (2) years of construction project management or construction related administrative experience
Knowledge and understanding of construction and related processes, as well as industry practices.
Ability to read and interpret blueprints/drawings and operate proficiently within the in-house computer software programs and Microsoft Office Programs such as Excel, Word and Outlook, Salesforce, Procore and Box.com.
Strong interpersonal skills including written and verbal communication skills.
Must be highly motivated, adaptable, detail-oriented, flexible, and able to work both with a team and independently
Ability to pass a comprehensive background check and drug screen

Physical Demands:

Sit or stand at a desk for 6-8 hours per day performing tasks on a computer
Requires minimal physical effort with periods of walking and standing with light lifting of files
Minimal bending, stooping, or reaching
Occasionally exposure to environmental elements during remote visits

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requiring normal safety precautions with minimal occupational health and safety risks
Moderate to low noise levels
Requires considerable concentration
Stresses induced by changing environment, diversity in the organization, strict deadlines and high volume of workload

What We Offer:
Medical Insurance, Dental Insurance, Vision Insurance, Employer-Sponsored Life Insurance, Voluntary Life/AD&D Insurance, Voluntary Long-Term Insurance, Voluntary Short-Term Insurance, Paid Vacation, Paid Sick Leave, Paid Holidays, Employer Match 401(k) Plan.

What’s Next:
Submit your application and resume for review. If your experience is a match for a current or future need, we will connect with you to learn more about your background and schedule an initial phone interview. What's important to call out is that we want to make sure not only that you're the right person for us, but also that we're the right next step for you, so come prepared with all the questions you have!

Baywa.re Power Solutions is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment.

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Acknowledgements (Part 1)

- I certify that all information I have provided in order to apply for and secure work for BayWa r.e. Power Solutions, Inc and its subsidiaries (the “Company”) is true, complete and correct including any voluntary questionnaires. All information and documents previously and hereafter provided to the employer in connection with my application for employment are incorporated by reference herein.

- I understand that any information provided by me that is found to be false, incomplete or misrepresented in any respect will be sufficient to (i) cancel further consideration of this application, or (ii) constituted sufficient grounds to discharge me from the employer's service, whenever it is discovered.

- I expressly authorize, without reservation, the employer, its representatives, employees or agents to contact and obtain information from all references (personal and professional), employers, publish agencies, licensing authorities and educational institutions and to otherwise verify the accuracy of all information provided by me in this application, resume, or job interview. I hereby waive any and all rights and claims I may have regarding this Company, its agents, employees or representatives, for seeking, gathering and using such information in the employment process and all other persons, corporations or organizations for furnishing such information to me.* By checking this box, I hereby acknowledge that I have read the above disclosure statement and understand it.

Acknowledgements (Part 2)

- I understand that the Company does not unlawfully discriminate in employment and no question on this application is used for the purpose of limiting or excusing any applicant from consideration for employment on a basis prohibited by applicable local, state or federal law.
- I understand that this application remains current for only 30 days. At the conclusion of that time, if I have not heard from this employer and still wish to be considered for employment, it will be necessary to reapply and fill out a new application.* By checking this box, I hereby acknowledge that I have read the above disclosure statement and understand it.

Acknowledgements (Part 3)

- I understand that nothing contained in the application, or conveyed during any interview which may be granted or during my employment, if hired, is intended to create an employment contract between me and the Company. If I am hired, I understand that I am free to resign at any time, with or without cause and without prior notice, and the employer reserves the same right to terminate my employment at any time, with or without cause and without prior notice, except as may be required by law. I understand that if I choose to voluntarily terminate my employment, the Company may either permit me to continue my employment during the notice period or may accept my resignation immediately. This application does not constitute an agreement or contract for employment for any specified period or definite duration. I understand that no supervisor or representative of this Company is authorized to make any assurances to the contrary and that no implied, oral or written agreements contrary to the foregoing express language are valid unless they are in writing and signed by the employer's president.

- In the event of my employment, I will comply with all rules and regulations as set forth in the Company's policy manual or other communications distributed to all employees.

- I also understand that if I am hired, I will be required to provide proof of identity and legal authority to work in the United States and that federal immigration laws require me to complete an I-9 Form in this regard.* By checking this box, I hereby acknowledge that I have read the above disclosure statement and understand it

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Project Coordinator

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