Operations Project Coordinator

Champaign, IL

Full Time

Entry Level

We are currently searching for an Operations Project Coordinator to work onsite at our project in Champaign, Illinois.

Salary range: $25 - $37 per hour

What you’ll do:

Create and maintain templates for forms, letters, tracking spreadsheets for Fleet Management. Maintain daily checks on vehicle inspections, vehicle trackers and speeding notifications
Create and maintain templates for forms, letters, tracking spreadsheets for Safety Equipment Management. Maintain the database for PPE, lifelines, anchors, job equipment, etc.
Help track and complete special projects; Maintain timelines and spreadsheets; Help create and maintain databases
Assist with special events such as organizing meetings, holidays, and special events
Developing and maintaining a well-organized filing system that permits easy reference and rapid retrieval of information
Develop and maintain company SOP’s
Understanding and supporting relationships with employees, trade contractors, and clients
Providing accurate Word, Excel, and PowerPoint support by composing and/or editing a variety of documents.
Responsible for day-to-day project coordination across multiple departments and projects
Communicate project status and opportunities to Project Manager and Management team
Develop and utilize construction software and other related software to manage projects
Initiate, prepare, process, and review requests for information as required by the project
Support Subcontractor relations including scheduling, subcontract management, communications, job reporting and compliance
Manage project documentation
Support operations team with jobsite specific activities like supporting vehicle maintenance, heavy equipment maintenance, reporting, and scheduling
Support onsite operations teams with logistics tasks and ensuring proper reporting

What you’ll bring:

Bachelor’s degree in business management or related degree preferred.
Two (2) years of project administrative experience, preferably in construction industry.
Ability to interact/communicate effectively in a professional and pleasant manner with Company’s customers, vendors, affiliates, stakeholders, owners, management, and employees.
Strong interpersonal skills including written and verbal communication skills.
Ability to operate proficiently within the in-house computer software programs and Microsoft Office Programs such as Excel, Word and Outlook, and Box.com.

Physical Demands

Sit or stand at a desk for 6-8 hours per day performing tasks on a computer
Requires minimal physical effort with periods of walking and standing with light lifting of files
Minimal bending, stooping, or reaching
This is an onsite position so there will be exposure to environmental elements during a workday.

What We Offer:
Medical Insurance, Dental Insurance, Vision Insurance, Employer-Sponsored Life Insurance, Voluntary Life/AD&D Insurance, Voluntary Long-Term Insurance, Voluntary Short-Term Insurance, Paid Vacation, Paid Sick Leave, Paid Holidays, Employer Match 401(k) Plan.

What’s Next:
Submit your application and resume for review. If your experience is a match for a current or future need, we will connect with you to learn more about your background and schedule an initial phone interview. What's important to call out is that we want to make sure not only that you're the right person for us, but also that we're the right next step for you, so come prepared with all the questions you have!

Baywa.re Power Solutions is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment.

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Acknowledgements (Part 1)

- I certify that all information I have provided in order to apply for and secure work for BayWa r.e. Power Solutions, Inc and its subsidiaries (the “Company”) is true, complete and correct including any voluntary questionnaires. All information and documents previously and hereafter provided to the employer in connection with my application for employment are incorporated by reference herein.

- I understand that any information provided by me that is found to be false, incomplete or misrepresented in any respect will be sufficient to (i) cancel further consideration of this application, or (ii) constituted sufficient grounds to discharge me from the employer's service, whenever it is discovered.

- I expressly authorize, without reservation, the employer, its representatives, employees or agents to contact and obtain information from all references (personal and professional), employers, publish agencies, licensing authorities and educational institutions and to otherwise verify the accuracy of all information provided by me in this application, resume, or job interview. I hereby waive any and all rights and claims I may have regarding this Company, its agents, employees or representatives, for seeking, gathering and using such information in the employment process and all other persons, corporations or organizations for furnishing such information to me.* By checking this box, I hereby acknowledge that I have read the above disclosure statement and understand it.

Acknowledgements (Part 2)

- I understand that the Company does not unlawfully discriminate in employment and no question on this application is used for the purpose of limiting or excusing any applicant from consideration for employment on a basis prohibited by applicable local, state or federal law.
- I understand that this application remains current for only 30 days. At the conclusion of that time, if I have not heard from this employer and still wish to be considered for employment, it will be necessary to reapply and fill out a new application.* By checking this box, I hereby acknowledge that I have read the above disclosure statement and understand it.

Acknowledgements (Part 3)

- I understand that nothing contained in the application, or conveyed during any interview which may be granted or during my employment, if hired, is intended to create an employment contract between me and the Company. If I am hired, I understand that I am free to resign at any time, with or without cause and without prior notice, and the employer reserves the same right to terminate my employment at any time, with or without cause and without prior notice, except as may be required by law. I understand that if I choose to voluntarily terminate my employment, the Company may either permit me to continue my employment during the notice period or may accept my resignation immediately. This application does not constitute an agreement or contract for employment for any specified period or definite duration. I understand that no supervisor or representative of this Company is authorized to make any assurances to the contrary and that no implied, oral or written agreements contrary to the foregoing express language are valid unless they are in writing and signed by the employer's president.

- In the event of my employment, I will comply with all rules and regulations as set forth in the Company's policy manual or other communications distributed to all employees.

- I also understand that if I am hired, I will be required to provide proof of identity and legal authority to work in the United States and that federal immigration laws require me to complete an I-9 Form in this regard.* By checking this box, I hereby acknowledge that I have read the above disclosure statement and understand it

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Operations Project Coordinator

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